How To Organise Your Own Shavathon Event
If your workplace, school or organisation would like to organise a CANSA Shavathon Event from Monday, 4th March – Friday, 8th March 2019, please find guidelines and information below:
- Follow steps 1 through 6 in order to register your event via the Shavathon eShop (see Steps 3 to 5 below).
- You register after filling up your shopping bag and then selecting the Checkout button.
- Once you have completed your customer | delivery | billing information via the Shavathon eShop, your event is registered.
STEP 1: Download the ‘Guide for Shavathon Hosts’ and ‘Indemnity Form’
- Before you register a CANSA Shavathon shave & spray at your workplace, organisation, school or even between a group of friends, download the 2019 Implementation Guide for Shavathon Hosts, so that you know exactly what will be required from you.
- Download the 2019 Shavathon Indemity Form for duplicating & use on the day of your Shavathon Event – please note that this form is NOT for registration purposes.
- Registration of your event is automatic during Steps 3 to 5, while purchasing CANSA Shavathon products via our eShop.
STEP 2: Plan Your Order (CANSA Shavathon Products)
- Download a 2019 Workplace / Shavathon Host Order Form (includes product packages & prices) to plan your purchase thoroughly, and to get prior approval from your financial office if necessary. These prices include VAT.
- Please Note: A once-off handling fee of R700.00 (including VAT), is automatically added to your Shopping Cart with each and every order placed. This amount includes your CANSA Shavathon Registration Fee, packaging and delivery of your order. It is therefore essential that your order be planned properly in order to avoid paying this fee twice.
- It takes about 8 days in total before you will receive your Shavathon products – 3 business days to process a payment, another day to order the dispatch of goods ordered and another 4 business days to deliver the goods. Please bear this in mind when placing your order and order EARLY to avoid frustration.
- After Friday, 1st February 2019, the price of Shavathon products and materials will increase by 5%. Order EARLY and avoid the price hike!
- The eShop will close on Tuesday, 22nd February 2019 at 24:00. No late orders will be accepted. Should you miss the deadline, but still wish to participate in a Shavathon Event, please find a shopping centre near you that will be hosting a Shavathon and join in the fun there.
About our Spray Products:
Manufactured in South Africa using vegetable dye | Quality products that wash out easily | Available in 150 ml aerosol cans – red, pink, purple, “Blue Bull blue”, green, silver, yellow, orange, black and white | Average sprays or applications per can: 5–7 heads | 2019 Product Packages (all products are VAT exclusive – take advantage of early bird special, to get products at 5 % less) – 01 | Full Combo Pack (+- 80 heads) R1 660
Stencil Designs Available: star | flower | lightning bolt | soccer ball | butterfly and warrior (the word)
STEP 3: Place Your Order Here
- Using the information on your Workplace / Shavathon Host Order Form (Step 2), select the products and quantities you need via the eShop. Select the product by clicking on it and then enter the Quantity needed in the box that appears. Click the “Add to Cart” button.
- Once you have added the product, you can press the “Continue Shopping” button to go back to the list of products, or press the “Go to Checkout” button to begin the checkout process.
- NOTE: an early bird discount of 5 % on all products applies, which is why the prices on the eShop may be lower than those listed on the Workplace / Shavathon Host Order Form.
- Your Shopping Cart will be displayed. Confirm that your order tallies with your Workplace / Shavathon Host Order Form, then click on the “Checkout” button.
- Complete the Shipping details page. NOTE: It is VERY important that you type your company´s VAT number (if applicable) in the SAME line (field) as the Company Name. For example, “CANSA VAT# 4600122339″.
- Ensure that the Postal code field is completed correctly.
- DO NOT enter a postal address as a Shipping address, since orders will only be couriered to a physical address.
- A flat rate of R700.00 is payable, which includes your registration fee, as well as door to door courier to any location in South Africa.
- Goods may NOT be collected at the depot, goods will ONLY be delivered to you by courier.
- Once the Shipping details have been completed, click on “Continue”.
STEP 4: Billing & Registration
- Under “Choose Payment Method”, select your preferred payment option.
- Should you have any special instructions (such as office hours for delivery, or special courier directions), please type them in the “Special Instructions” field.
- Now you need to create an account for yourself / your business. This is compulsory for every client who buys on the eShop. An account enables you to make changes later and to track your order.
- To register an account, enter your email address and a password of your choice into the required fields.
- Write the email address and password you used to register an account on your Workplace / Shavathon Host Order Form, to ensure easy access to your account later, if needed.
- If your Billing address is the same as your Shipping address, it will already be filled into the required fields. If your Billing address is not the same as your Shipping address, untick the relevant tick box and enter the correct information.
- Click on the “Continue” button.
STEP 5: Pay For Your Order
- The Order Confirmation page is now displayed. This is your last chance to make changes to your order. If all is correct, click the “Place Order” button.
- On the next screen, towards the bottom right, you can click on the “print this invoice” link to get a hard copy of your order invoice. Unlike the version that is emailed to you, this printable invoice complies with all tax requirements. It is important that you print the invoice NOW. Once you leave this page, you cannot return to it and print the invoice later.
- Should you not be able to print your invoice right now, you can email firstname.lastname@example.org to request a PDF invoice. This will only be emailed to you much later, though, once the Shavathon events are over.
- Share: your order on Facebook and Twitter to encourage your contacts to participate in the event.
- Note: Goods will only be couriered once payment has been received and verified. This can take up to three business days.
- If paying via EFT (electronic funds transfer), please state your order (invoice) number and the name of your business in the Reference field. Proof of payment should be emailed to email@example.com.
- Your event is now registered with CANSA Shavathon.
- You will receive email notification from Globeflight with way-bill information once your order is ready to be shipped.
- It may take up to 8 business days from date of payment until your order is delivered to you. (Please note: delivery will only start end of January 2019).
STEP 6: Spread the Magic
- Take your fundraising efforts ONLINE! Your potential donor audience will be so much wider…
- Challenge your competitors to hold their own Shavathon event – see who raises the most funds for CANSA! Read more here…
- Advertise the event among your staff using the CANSA Shavathon Poster and share updates with them from www.shavathon.org.za; our Facebook Page and Twitter.
- Upload your pics and videos to social media and tag our Facebook, Twitter & Instagram accounts.
Thank You for Your Contribution to CANSA Shavathon 2019
As indicated in the Shavathon Host Implementation Guide (Step 1), proceeds of events & donations to CANSA through CANSA Shavathon 2018 are made to the following account – see how funds raised are used to fight cancer:
- ABSA Account Name: CANSA
- Branch Code: 632005
- Account Number: 405 1831 559
- Reference: Company / Venue Name + Order Number
Download: 2019 Cash Handling Guide Shavathon
Product Refunds & Returns Process
Read “2019 Refunds & Returns Policy“ for the return process of Shavathon products and unused Wahl clippers, bibs and capes to Globeflight.
- Only unopened boxes of products can be returned, therefore we don’t accept sprays back as this cannot be verified.
- New Clippers in original packaging can be returned with copy of invoice included in package.
Any enquiries regarding products and returns can be sent to firstname.lastname@example.org – please indicate your invoice number in all correspondence.
- 2019 Shavathon Implementation Guide Shavathon Hosts
- 2019 Indemnity Form Shavathon
- 2019 Workplace Order Form
- 2019 Cash Handling Guide
- 2019 Refunds & Returns Policy
Track Your Order:
When you registered & ordered products you created an account. You may access it by visiting the eShop and clicking on the ‘Sign In’ button, in order to track your order’s progress.
Please contact Maria Scholtz – email: email@example.com or cell: 083 280 0725
Public Benefit Organisation (PBO) number – Cancer Association of South Africa (CANSA): 130001397
Non Profit Organisation Registration number – Cancer Association of South Africa (CANSA): 000-524 NPO